Rules & Objectives

Competition objective

The competition aims to give young European citizens a chance to express their views on the impact that immigrants have on European society through a multimedia competition.

 

Competition rules

Article 1: Competition theme

The European Commission’s Directorate General for Home Affairs is organising a European competition entitled “Migrants in Europe” in the following categories:

  • Poster
  • Photo
  • Video

The work is intended to illustrate the theme of immigration in the European Union.

In Cyprus / Ireland / Malta /the United Kingdom, the competition is coordinated nationally by the European Commission’s representative office in conjunction with the following organiser for logistics:

 

PHAETHON Developmental Planning & Support of European Projects
(Maria Alexandrou)
128, Griva Digeni, 1st Floor Office 12
3101-LIMASSOL
P.O.Box 54728, 3727-Limassol
CYPRUS
Tel: 25 583995
E-mail: cyprus@migrantsineurope.eu

Kinga Byrne – Independent Project Manager
(Kinga Byrne)
49 St. John’s Close
Clondalkin, Dublin 22
IRELAND
Tel: 857 713 312
E-mail: ireland@migrantsineurope.eu

CRT CONSULTANCY MALTA
(Anthony TABONE)
31, Waterwheel Street
Attard ATD 1977 MALTA
MALTA
Tel: + 356 2141 4044
E-mail: malta@migrantsineurope.eu

CIVINET
(Ieva Uzule)
10A Back West Avenue
Gosforth, Newcastle upon Tyne, NE3 4ES
UNITED KINGDOM
Tel: 0191 447 29 29
E-mail: uk@migrantsineurope.eu

 

Article 2: Who can enter?

The competition is mainly intended for communication, arts, journalism and audiovisual colleges and assimilated bodies who issue diplomas in the above-mentioned fields in a member state of the European Union or in Croatia. The colleges are invited to submit the work of their students aged 18 and over. It can be an individual or group project.

There is no limit to the number of people who can be involved in a group project. Nevertheless, if the group is one of thirty finalists selected by the European Jury invited to Brussels for the prize-giving ceremony, the Commission will pay for travel and accommodation expenses for two representatives from the group accompanied by one representative from the college (a total of three people).

Joint candidatures from several colleges will also be accepted if they submit a joint project. In this case, one college will register the joint project on behalf of all the participating colleges.

 

Article 3: What must be produced?

The entrants can create a media production in one of the following categories:

  • Poster

  • Photo

  • Video

Each participating college can create and submit several projects in several categories if it so wishes.

The following rules apply:

 

POSTER

Electronic versions and hard copies of entries must be submitted to the competition.

The posters can be created on paper or computer, in A3 format.

Regardless of the initial design method, the entrants should submit a digital version of the poster to be uploaded to the competition site in .pdf or .jpg format AND a hard copy (original work or print of the digital work in A3 format).

The paper or printed posters must be sent or delivered by hand to the national coordinators unfolded, so that they may potentially be re-used, before the deadline for submission of work. The posters must be accompanied by a handover form which has been filled in, dated and signed.

The handover form can be printed from the competition web page.

The posters should also be uploaded onto the competition site in .pdf or .jpg format before the deadline for submission of work. Minimum resolution 1200*800 pixels, 300 dpi.

All illustrative techniques are acceptable (drawings, collage, painting, etc.).

When submitting the work, the candidates must state that they are the authors and that the work is free of third party rights (e.g. people visible in the images). The form is available on the work submission page. It must be printed, signed and sent to the national coordinator at the same time as the entries.

 

PHOTO

Electronic versions and hard copies of entries must be submitted to the competition.

Regardless of the initial design method, the entrants should submit a digital version to be uploaded to the competition site in .pdf or .jpg format AND a hard copy in A3 format.

The paper photos must be sent to the national coordinator unfolded, so that they may potentially be re-used, before the deadline for submission of work. The photos must be accompanied by a handover form which has been filled in, dated and signed. The handover form can be printed from the competition web page.

The digital or scanned photos must also without fail be uploaded onto the competition site in .pdf or .jpg format before the deadline for submission of work. Minimum resolution 1200*800 pixels, 300 dpi.

When submitting the work, the candidates must state that they are the authors and that the work is free of third party rights (e.g. people visible in the images). The form is available on the work submission page. It must be printed, signed and sent to the national coordinator at the same time as the entries.

 

VIDEO

The candidates must elect to produce a clip, a report or another type of video. The video must be no more than three minutes long. The video must be uploaded to YouTube, Dailymotion or Vimeo.

A burned high-resolution DVD of the video – 1920×1080 @ 3000 kbits/s, accompanied by a handover form which has been filled in, dated and signed, must also be sent or delivered by hand to the national coordinator before the deadline for the submission of work. The handover form can be printed from the competition web page.

Technical video specifications:

Preferably MPEG 4, resolution 1920×1080 @ 2000 kbit/s

Other acceptable formats:

  1. WebM: Vp8 video codec and Vorbis Audio codecs;
  2. 3GPP and MOV: normally H264 and mpeg 4 video codec and AAC audio codec;
  3. AVI: normally MJPEG video codec and PCM audio;
  4. MPEGPS: normally MPEG2 video codec and MP2 audio codec;
  5. WMV;
  6. FLV: Adobe-FLV1 video codec, MP3 audio file

When submitting their work, the candidates must state that they are the authors and that it is free of third party rights (e.g. people visible in the videos).

The form is available on the work submission page. It must be printed, signed and sent to the national coordinator at the same time as the entries.

If the video is selected by the national jury, the entrants will be asked to submit a script in the video’s original language (with the video’s spoken and written text only – no technical details) so that the work can be assessed at a European level.

 

Article 4: How to enter?

 

Phase 1: Registering for the competition

The colleges must first register for the competition via the online registration form. This should be filled in before 30 April 2013 if possible so that entrants can benefit from any new important information as the competition unfolds.

The candidates represent their colleges and must enter the competition on behalf of their college. The candidates must be over 18 years of age when the work is submitted.

Phase 2: Submission of projects

Submission by post or delivery by hand

The colleges should send the designs accompanied by the handover form and the copyright form which have been duly filled in, dated and signed. The forms can be printed from the submission web page.

The productions must be sent to the national logistics coordinator PHAETHON / Kinga Byrne / CRT CONSULTANCY MALTA /CIVINET by Friday, 21 June 2013 at the latest.

(NB: Should the entrant decide to deliver his work by hand to the national coordinator, this should also be by Friday, 21 June 2013 at the latest, as for the postal submission).

Uploading

The entrants must also upload their designs to the competition site by Friday, 21 June 2013 at the latest.

Entrants are required to keep a copy of sent documents.

 

Article 5: Copyright

The entries can be created using physical elements (images, texts, videos, etc.) produced by the entrant specifically for the competition or by combining or using elements that already exist and are copyright free.

When people are present in the projects (portraits, photos, interviews), the entrants undertake to advise these people that their image is being used in the media and may well be broadcast and to have them sign a release waiving their rights.

By submitting their work, the entrants state that their design contains no element that is not copyright free or which generates a problem with image rights. It is up to the entrants to check that this condition is met in advance.

The entrants are entirely responsible for their designs and retain their copyright to the work submitted. Nevertheless, by submitting their projects, the candidates grant the European Commission the right to use, reproduce, adapt, publish and broadcast the work freely and without charge, with no limit on time or in the number and type of media used for the broadcasting. The work will not be returned.

 

Article 6: Selecting national winners

The works will be analysed by a national jury made up, for example (non-exhaustive list), of a representative from the European Commission’s representative office, a representative from the appropriate national ministry, a teacher, a communication professional, a graphic designer, illustrator or artist, a representative of an organisation involved in immigration issues, etc.

The winners will be selected based on the following criteria: clarity of the message, originality of the work, graphic quality and visual/editorial quality.

The ten best entries from each country will be submitted to the European Jury.

 

Article 7: Selecting winners and awards at a European level

The ten designs pre-selected nationally will go through a second selection process by a jury made up of representatives from the European Commission and other people such as a teacher, a communication professional, a graphic designer, an illustrator, a representative of an organisation involved in immigration issues, etc.

The European Jury will select thirty finalists. The thirty finalists will then be presented on the competition web page and voted on by Internet users to select the winner of the public prize.

At the same time, the jury will select a European winner for each category from the thirty finalists.

Two project authors and one college representative for each of the thirty finalist works, will be invited to Brussels in October for two days to take part in the European prize-giving ceremony.

The guests will be able to explore the wealth of the city, its cultural heritage and the European institutions and take part in the prize-giving ceremony as well as a conference devoted to the issue of immigration.

The European Commission will pay the travel and accommodation expenses for each guest.

The identity of the winning colleges at a European level will be revealed during the ceremony. The winning college of the European Prize in each category will be awarded a cheque for €10 000 and a trophy.

The public prize of €10 000 will also be awarded to the college whose design obtained the most votes on the competition’s web page.

 

Article 8: Liability

The organisers may not be held liable if, following an event of force majeure, the competition has to be cancelled, delayed or altered, similarly for any theft, loss, lateness or problem in transmitting the work. In addition, for organisational reasons or due to force majeure, the dates given in these rules may be modified. If so, the entrants will be advised as quickly as possible (hence the advantage of formally registering as early as possible).

 

Article 9: Agreeing to the rules

Entering the competition implies full agreement to these rules.